Club Constitution

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" background="04b785a3.jpg"> <div> <FONT SIZE="6" COLOR="#FFFFFF" FACE="Trebuchet MS" >Beechfield United Football Club</FONT><FONT SIZE="1" COLOR="#FFFFFF" FACE="Arial" ><B>   </B></FONT> | <A HREF="id19.htm" TARGET="_top" TITLE="About the Club">About The Club</A> | <FONT SIZE="3" COLOR="#FFCC00" FACE="Arial" ><A HREF="index.htm" TARGET="_top" TITLE="Beechfield United Football Club"><B>Home</B></A></FONT> |</div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFCC66" TEXT="#080000" background="04cd2b03.jpg"> <div> <IMG SRC="5ca70740.jpg" border=0 width="112" height="116" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </td> <td valign="top" height=390 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> Club Constitution</div> <div> <TABLE BORDER="0" CELLPADDING="2" CELLSPACING="0" WIDTH="653" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#C0DCC0 HEIGHT= 21 WIDTH="647"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="21" ALIGN="bottom" WIDTH="647" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 4345 WIDTH="624"><div> 1. Introduction</div> <div> 1.1 The Name of the Club shall be '<B>Beechfield United Football Club</B>' hereinafter known as the 'Club'.</div> <div> 1.2 The constitution shall govern the activities and organisation of the Club.</div> <div> 2. Aims and Objectives of the Club</div> <div> 2.1  To provide and sponsor organised football, for the local community. </div> <div> 2.2  To provide facilities and coaching for the development of football in the area.</div> <div> 2.3  To encourage and promote sportsmanship, team spirit and individual discipline.</div> <div> 2.4  To enhance the good name of Beechfield United Football Club.</div> <div> 3. Club Officials</div> <div> 3.1 Any person may become a Club Official so long as they support the aims of the Club and satisfy the Management Committee of their suitability. <FONT SIZE="2" COLOR="#000033" FACE="Verdana" >The Club adheres to the Football Association guidelines on all matters concerning child protection and all Managers, Coaches and Assistants must </FONT>have completed the Level 1 coaching course and been CRB checked before they can start at the Club.  </div> <div> 3.2 Club Officials shall be responsible for the organisation of individual teams and any other activity as deemed necessary by the Management Committee.</div> <div> 3.3 All Club Officials shall be entitled to one vote at the Annual General Meeting.</div> <div> 3.4 Any Club Official not attending a given meeting shall have no say in the casting of votes at that meeting.</div> <div> 3.5  All Club Officials may be nominated for election to the Management Committee.</div> <div> 3.6 Honorary Club Officials may be elected at the Annual General Meeting if and when the occasion arises.</div> <div> 3.7 Club Officials must adhere to the Club's rules and Codes of Conduct and shall uphold the good name of the Club; failure to do so will result in disciplinary action and could result in expulsion from the Club.</div> <div> 4. Ordinary General Meetings </div> <div> 4.1 The Ordinary General Meeting is an important aspect of the running of the Club.</div> <div> 4.2 The Ordinary General Meeting (Managers Meeting) shall take place on the first Monday of each month, or as arranged by the Management Committee.</div> <div> 4.3 Club Officials shall be entitled to propose or second resolutions at Ordinary General Meetings and shall be encouraged to make any suggestions or constructive criticisms regarding the running of the Club.</div> <div> 4.4 The Secretary shall prepare an Agenda to be distributed to Club Officials prior to the meeting.  As a minimum the agenda shall include:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A report by the Head of the Management Committee on the running of the Club since the last meeting.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A report by the Secretary.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">An update from the Executive Committee.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A statement of the Clubs accounts.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Items proposed by the Management and Executive Committees.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Items proposed by any Club Official.</div> <div> 5. Annual General Meetings (AGM)</div> <div> 5.1 The AGM will take place annually during the month of July.</div> <div> 5.2 The AGM shall be chaired by the Club's President, and must include:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A report from the Chairman on the running of the Club since the last AGM.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A report by the Secretary.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Elections to the Executive and Management Committees.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Annual Financial Report.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Any Other Business.</div> <div> 6. Extraordinary General Meetings (EGM)</div> <div> 6.1 The Secretary upon the request of two thirds of the Club's Officials shall convene an Extraordinary General Meeting.  The Secretary shall give reasonable notice of the date, place and subject of any Extraordinary General Meeting.</div> <div> 7. Executive and Management Committee Meetings</div> <div> 7.1 The Committees shall meet as required by a majority of the Committee members. </div> <div> 7.2 Half of the Committee Members shall constitute a quorum.</div> <div> 7.3 The Chairman (Executive Committee) and Secretary (Management Committee) shall prepare an agenda to be distributed to Committee Members prior to the meeting.   </div> <div> 7.4 Any Club Official may suggest topics for discussion at the Management Committee Meetings.</div> <div> 7.5 Any member of the Management and Executive Committee may suggest topics for discussion at the Executive Committee Meetings.</div> <div> 7.6 Relevant information from the Committee Meetings will be displayed on the Club's notice board and communicated at the next Ordinary General Meeting. </div> <div> 7.7  At each Management Committee meeting at least one representative from the Executive Committee shall be in attendance.</div> <div> 8. The Executive and Management Committees</div> <div> 8.1 Both Committees shall normally be elected by a show of hands at the AGM, to serve annually, unless removed by an EGM.</div> <div> 8.2 Each Committee post carries one vote.</div> <div> 8.3 No individual may hold more than one Committee post at any one time.</div> <div> 8.4 A newly elected Committee shall assume their positions from midnight on the day of their elections, and shall hold their posts jointly with the outgoing Committee Members for a period of fourteen days after the election. This two week period shall be a “Hand-Over” period during which the newly elected Committee Member shall learn their duties and responsibilities from the outgoing Committee Member, including an introduction to this Constitution.</div> <div> 8.5 The newly elected Committee shall assume the roles of any Committee posts unfilled when they assume their own positions.  </div> <div> 8.6 A Committee Member may resign, however they must give notice to do so.</div> <div> 8.7 In the event of a member or members resigning from the Committee, it may continue to function, but another member should be elected as soon as possible at an Ordinary General meeting after due notification to all Club Officials.</div> <div> 8.8 The Management Committee shall comprise the following positions:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Secretary, Fixtures and Press Officer.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Soccer Coordinator for Mini and Junior Soccer.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Registrations and Disciplinary Officer.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Charter Standard Development Officer.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Stewards and Kit Coordinator.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Risk Assessment and Maintenance Officer.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Parent and Players Coordinator.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Child Protection Officer.</div> <div> 8.9 The Executive Committee shall comprise the following positions:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Chairman</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Treasurer</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Senior Executive</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Club Development Officer</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Head of the Management Committee.</div> <div> 9. Powers and Duties of the Management Committee</div> <div> 9.1 In addition to exercising those powers and duties specified elsewhere in this Constitution, the Management Committee shall:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Execute the decisions made by Club Officials at Club meetings and by the Executive Committee.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Carry out the day to day affairs of the Club.  That is, provide general control and administration of the Club including vetting suitability of Club Officials.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Establish standing and temporary committees.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Accept and spend monies on behalf of the Club up to a designated limit as set out by the Executive Committee.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Impose Club fines and ask members and officials to attend disciplinary hearings.</div> <div> 10. Powers and Duties of the Executive Committee </div> <div> 10.1 In addition to exercising those powers and duties specified elsewhere in this Constitution, the Executive Committee shall:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Set the Club's annual budget, fees and dues and determine and set Club policy and development plans.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Set the designated spending limited of the Management Committee.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Select the positions for both the Management and Executive Committees.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Select the Head and Deputy Head of the Management Committee.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">If necessary, declare dissolution of the Club. </div> <div> 11. Club Membership</div> <div> 11.1 Weekly subscriptions and Club annual registration fees will be agreed by the Executive Committee after taking advice from the Management Committee.  Such subscriptions and fees will be announced at the AGM.</div> <div> 11.2 Before the commencement of each new season, each player in the Mini & Junior Soccer Section will be provided with a membership pack.  The pack will contain the following:   </div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Welcome Letter, (New Player's only) BUFC,ChrtStd20</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A Guide to Beechfield United, (New Player's only) BUFC,ChrtStd20</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">A Club Membership Consent Form BUFC,ChrtStd15</div> <div> <IMG BORDER="0" SRC="Symb075c00b700dc00000000.png" HEIGHT="15" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Beechfield United Registration Form BUFC, ChrtStd15(a)</div> <div> 11.3 The Club must hold in its possession a copy of each and every registered player's birth certificate.</div> <div> 11.4 A player may register for Beechfield during the season, the forms listed within 11.2 must be forwarded to the Club's Registration Officer, who will in turn advise the player when he can play for the Club.</div> <div> 12. Child Protection (See Also Separate Section)</div> <div> 12.1 The Management Committee will ensure that the principles and Guidelines set out by the Football Association and the NSPCC, are fundamental in the day to day running of the Club.</div> <div> 12.2 The Club will have in place a Child Protection Designated Person, of whom the responsibility will be to organise workshops for all Club Officials to attend.</div> <div> 13. Code of Conducts and Disciplinary Procedure</div> <div> 13.1 The Management Committee will ensure that the principles and Guidelines are met in accordance with the Club Rules and Codes of Conduct as stated in BUFC,ChrtStd1, BUFC,ChrtStd2 and BUFC,ChrtStdDP.</div> <div> 13.2  Players, Officials and volunteers must abide by the Club Rules, BUFC, ChrtStd17.</div> <div> 13.3 The Club will ensure that at all times they are committed to ensuring that equity is incorporated across all aspects of the Club.  In doing so, the Club acknowledges, adopts, and follows the Sport England definition of Sports Equity.<B>  </B></div> <div> 14. Club Accounts</div> <div> 14.1 A bank account shall be opened in the name of the Club.</div> <div> 14.2 Two cheque signatories shall be required:  Treasurer and one other Committee Member.</div> <div> 14.3 A person not associated with the Club shall audit Club accounts annually.</div> <div> 14.4 The Club's Treasurer shall be responsible for supervising the receipt, custody and disbursement of monies on behalf of the Club.</div> <div> 15. Financial Resources</div> <div> The financial resources of the Club shall include but not be restricted to:</div> <div> 15.1 Monthly dues and fees payable by Club Officials in accordance with the scale of dues as may be determined by the Executive Committee prior to the AGM.</div> <div> 15.2 Proceeds from any fundraising event, after all expenses have been met.</div> <div> 15.3 Contributions, grants and sponsorship from any public or private source.</div> <div> 15.4 Fees from special events and the hiring out of Club equipment and resources, after all expenses have been met.</div> <div> 16. Elections</div> <div> 16.1 Nominations must be made and seconded by Club Officials and submitted to the Secretary not less than one-week before the meeting at which the election is due to take place.</div> <div> 16.2 The Secretary shall make notice of election to all Club Officials not less than three weeks before the meeting at which the election is due to take place.</div> <div> 17. Amendments to the Constitution</div> <div> 17.1 This constitution may be amended by a two-third majority of the Club's Officials present at the Annual General Meeting (or at a meeting called by the Executive Committee), provided that the Club Officials present, constitute at least half of the total number of Club Officials and providing that the proposed amendment has been issued to Club Officials during the month preceding the meeting.</div> <div> 18. Dissolution of the Club</div> <div> 18.1 The Executive Committee may declare the dissolution of the Club at any meeting, provided two-thirds of the Club Officials concur and also provided that the Club Officials present at the meeting, constitute at least half of the total number of Club Officials.</div> <div> 18.2 In the event of dissolution, the Executive Committee shall transfer the funds constituting the net assets of the Club to an organisation or institution with objectives similar to those of the Club.</div> <div> 19. Other Matters</div> <div> 19.1 All Club Officials will be issued with regular updates on the finances and well being of the Club.</div> <div> 19.2 All Club Officials will keep the Management Committee informed on the well being of their team.</div> <div> 19.3 All rules of the Club are to be issued to each Club Official.</div> <div> This constitution was first issued in August 1998.</div> <div> Amendments:</div> <div> <FONT SIZE="2" COLOR="#000000" FACE="Verdana" >1.</FONT> Monday 7th July 2003.</div> <div> 2. Monday 5th July 2004.</div> <div> 3. Monday 25th October 2004.</div> <bR> </tD> <tD VALIGN=CENTER BGCOLOR=#C0DCC0 WIDTH="21"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="4345" ALIGN="bottom" WIDTH="21" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></div> <bR> </td> </tr></table></body>